DESIGN · CONNECT · AUTOMATEMORE ROOMS?
OR BETTER USE?
A full calendar can hide an empty room. A busy huddle space may never make the schedule. ITAM connects what was booked with what actually happened, so facilities and leadership can make better decisions about the space they already pay for.
LOOK AT THE SPACE WE ALREADY HAVEWhat was reserved?
Evoko reports add the booking history from your room calendars.
What was actually used?
Lutron occupancy sensors add the reality of people using the space.
What should change?
Turn the difference into a decision about rooms, comfort or operating routines.
WAS IT BOOKED?
WAS IT USED?
Evoko tells us what was booked. Lutron occupancy sensors tell us when people actually used the room. Compare those views over time: which reservations went unused, where did people gather without booking, and which room sizes did teams really need? Start with those questions before adding space or changing the workplace.
| SPACE | CALENDAR | OCCUPANCY |
|---|---|---|
| Boardroom | Reserved | No activity |
| Huddle room | Available | In use |
| Meeting room | Reserved | In use |
Each pattern raises a different question about capacity, reservations and the way people meet.
WHAT WOULD YOU
DO DIFFERENTLY?
Useful insight ends in a practical next step for facilities, IT and the people who need a place to meet.
Do you need different rooms—or more of them?
Use real patterns to ask better questions about room sizes, layouts and capacity before committing to more floor space.
REVIEW OUR SPACE DECISIONSWhy light and cool a room nobody is using?
Bring occupancy, lighting, shades and supported comfort routines together around the way the building is actually used.
CONNECT OUR ROOM & ENERGY STRATEGYNeed a room for an unexpected conversation?
Make booking status easy to see outside the door. Green and red room displays help people find a space; walk-up booking handles the unplanned meeting.
MAKE OUR ROOMS EASIER TO FINDKEEP THE WORKFLOW.
IMPROVE THE EXPERIENCE.
Employees don’t need another app or a new way to schedule meetings. IT provisions the room resource in Outlook/Exchange and connects Evoko. People keep booking from their desks. Separate occupancy information gives facilities the additional view needed to understand actual use.
- IT adds the room resource.Connect Evoko to the existing Outlook/Exchange room calendar.
- Employees book in Outlook as usual.The everyday scheduling workflow stays familiar.
- The display makes booking status visible.Red and green at the door, with ad hoc walk-up booking when needed.
WHAT COULD YOUR EXISTING SPACE DO BETTER?
Keep what works. Improve what doesn’t. Add what inspires. Start with the rooms, calendars and building systems you already have.
CONTACT ITAM